Certification fields

Every ABA organization’s Staff type has five fields for BACB certification. The BACB reports read them to decide which requirements apply to each person. Clients and Guardians/Parents do not have them.

The fields

Field	Choices	Fill it in for	How the reports use it
Qualification	BCBA/BCBA-D, BCaBA, RBT	Everyone who holds a BACB certification; leave it blank for anyone else	The BACB Ongoing Supervision Report checks RBTs and BCaBAs against their own requirements, and leaves out BCBAs.
Certification ID	Text, such as a BACB ID	Everyone certified	Exported with each supervisor’s Qualification in both reports’ CSV files.
Pursuing BACB Certification	BCBA, BCaBA	Trainees only; leave it blank for anyone not in fieldwork	The BACB Fieldwork Report checks the trainee’s months against the requirements for this certification. Change it when they start toward another; every month, past ones included, is then checked against the new value.
Fieldwork State	US states and Canadian provinces	Trainees only	Not read by the reports. Enter it as written on BACB verification forms, and leave it blank for fieldwork elsewhere.
Fieldwork Country	Countries	Trainees only	Not read by the reports. Enter it as written on BACB verification forms.

The Fieldwork State and Fieldwork Country lists are long: type a few letters to narrow them.

Who each report checks

Report	Checks someone when	Against
BACB Fieldwork Report	Pursuing BACB Certification is BCBA or BCaBA	That certification’s fieldwork requirements
BACB Ongoing Supervision Report	Qualification is RBT or BCaBA	That certification’s ongoing-supervision requirements

A blank field checks no one, so a person with both blank is on neither report. Someone can be on both: an RBT pursuing BCBA has their fieldwork checked as BCBA and their ongoing supervision as RBT.

The fields also decide who sees ABA & BACB Reports: people whose type has them, which by default is Staff only. See Who can see it.

Where to set them

1. Open the person’s profile, then Manage › Edit.

2. Fill in the fields in the Custom fields card. The text under each field says what it is for.

3. Select Save.

The fields also show, read-only, in Custom fields on the profile’s Details tab. In the Staff list on a computer, set Type to Staff to see the Qualification and Certification ID columns.