BACB Fieldwork Report

The BACB Fieldwork Report checks each trainee’s fieldwork against BACB’s 2027 requirements for the certification they are pursuing. Summary shows how far each trainee has come toward BACB’s totals. Monthly breakdown checks one month at a time: what is short in a closed month, what is still to go in the current one, and which Session Plans need fixing before they count.

Open the report

Open Reports and, under ABA & BACB Reports, select BACB Fieldwork Requirements. On a larger screen, the dashboard’s Quick Actions also has BACB Fieldwork Report, for anyone who sees ABA & BACB Reports.

The report opens on Summary. Select Monthly breakdown to see the months.

What it counts

• Completed Session Plans only. A Session Plan counts once it is Done and is a BACB Supervision or BACB Independent Session, or has a Supervision Type. One that has ended without being marked Done counts toward nothing and is listed to fix. See BACB Session Plans.
• Hours from start and end times. Each Session Plan adds its length, by Supervision Type and Activity Category. A Recorded Video review adds observation only.
• Months by start date.
• Trainees by credential. The Credential column shows BCBA or BCaBA, from the trainee’s Pursuing BACB Certification. A trainee with it blank is not on the report. Every month, past ones included, is checked against the field’s current value, so export the report before you change it. See Certification fields.

Summary

Under Toward certification, each trainee has one row, counting their closed months only. The line under the heading says how many trainees have both totals met.

Column	Shows
Trainee	The trainee, linked to their profile.
Supervisor	Who supervised the trainee’s latest month.
Credential	BCBA or BCaBA.
Counted hours	The hours counted toward the credential’s total, such as 1,716 h of 2,000 h, then the hours to go, such as 284 h to go, or Met.
Unrestricted	The unrestricted share of the counted hours against what it needs, such as needs 60%, then how many more unrestricted hours it takes, or Met.
Status	Totals met: both totals are met. Unrestricted short: the hours are met but the unrestricted share is not. In progress: the hours are still to go.

Below a large screen Supervisor is hidden, and on a phone Credential is too.

Select + at the start of a row to see the trainee’s counted hours as the F-FVF’s Fieldwork Hours table records them: independent, supervised, total and % supervised, for supervised and concentrated fieldwork. These are the hours themselves, without the concentrated multiplier.

How the totals are counted

Each closed month adds what its Counts records on Monthly breakdown, after BACB’s adjustments. The current month adds once it closes.

Total	BCBA	BCaBA
Supervised fieldwork hours	2,000	1,300
Concentrated fieldwork hours	1,500	800
Unrestricted share of the counted hours	at least 60%	at least 40%
Concentrated multiplier	1.33	1.3

A trainee with both fieldwork types is read two ways:

• supervised hours plus concentrated hours × the multiplier, toward the supervised total;
• concentrated hours alone, toward the concentrated total.

The report keeps whichever is further along: the one with the better Status, then the one nearer its total. An information symbol, Both fieldwork types, beside the counted hours says which reading the report kept and why.

Monthly breakdown

The current month: a clock marks each requirement still to go.

Each trainee has one row per month and fieldwork type. A month with both supervised and concentrated fieldwork has a row for each, checked on its own and marked Mixed fieldwork types.

Months

The tabs are the six months ending this month, the current one marked now, then All months. A tab carries its month’s worst state: trainees short, then trainees with requirements to go, then Session Plans to fix.

Month	Reads	Gaps show as
The current month	In progress, with the days left	To go, a clock: there is still time
An earlier month	Closed · what the 2027 M-FVF records	Short: the month ended without it
All months	Every month, one row per trainee and month, with a Month column	As in each month

Logging over 160 hours shows as Short at once, with the hours Over, since more time cannot fix it.

Requirements

Each month is checked against these, from BACB’s 2027 requirements.

Requirement	BCBA supervised	BCBA concentrated	BCaBA supervised	BCaBA concentrated
Hours logged in the month	20 to 160	20 to 160	20 to 160	20 to 160
Supervised share of the month’s hours	at least 5%	at least 7.5%	at least 5%	at least 10%
Observing the trainee with a client	at least 60 min	at least 90 min	at least 60 min	at least 90 min
Group supervision	at most 50% of supervised hours	at most 50%	at most 50%	at most 50%

Columns

Hours read as hours and minutes, such as 146:30.

Column	Shows
Trainee	The trainee, linked to their profile.
Month	Under All months only.
Supervisor(s)	Everyone who is the Supervisor on the row’s Session Plans. Two or more show as overlapping initials; hover over them to see the names.
Credential	BCBA or BCaBA.
Fieldwork type	Supervised or Concentrated.
Independent Hours: Restricted, Unrestricted	Hours with a Supervision Type of Independent.
Supervised Hours: Individual Restricted, Individual Unrestricted, Group Restricted, Group Unrestricted	Hours with a Supervision Type of Individual or Group.
Total Hours	Every hour logged, checked against 20 to 160.
Counts: Independent, Supervised, Total	What BACB counts after the month’s adjustments, as the M-FVF records it. In the current month only Total has a value, for example 58:15 so far.
Total Supervised %	The supervised share of Total Hours.
Group Supervision %	Group supervision’s share of the supervised hours.
Client Observation	Minutes observing the trainee with a client.
Supervision Contacts	Individual and Group Session Plans, except Recorded Video reviews. Not checked: BACB does not require contacts in 2027.
Documentation	Complete, or a button with how many Session Plans to fix.
Total Meetings	How many Session Plans the row holds. Select the number to open them in the Session Plans list.

On a phone, Supervisor(s), Credential and Fieldwork type are hidden. Below a large screen, so are the six hour columns and Counts’ Independent and Supervised.

A symbol beside a value marks a gap: a clock for To go, a red exclamation mark for Short. Hover over or tap it to see the gap, what the requirement needs, and in a closed month what BACB’s adjustment does to the month.

How a closed month is adjusted

Once a month closes, Counts shows what the month’s verification form records after BACB’s adjustments. A month that meets every requirement counts in full, and a supervised month that also meets every concentrated requirement counts as concentrated fieldwork. Otherwise:

1. A concentrated month short of a concentrated requirement: it is checked again as supervised fieldwork, since concentrated hours cannot be adjusted.

2. Under 60 minutes of observation, or under 20 hours logged: none of the month counts.

3. Group hours above the individual hours: the extra group hours are removed.

4. Over 160 hours: independent hours above the cap are removed.

5. Under 5% supervised: independent hours are cut until the share is met.

6. Under 20 hours left after those cuts: none of the month counts.

Each cut removes restricted hours before unrestricted ones.

When this changes the month, a symbol beside the Total under Counts names the outcome:

Symbol	Means
Adjusted	Some hours count, fewer than were logged.
Not counted	None of the month’s hours count.
Counted as supervised	A concentrated month counts in full, but as supervised fieldwork.
Counted as concentrated	A supervised month meets every concentrated requirement, so it counts as concentrated fieldwork.

Documentation and Session Plans to fix

The Documentation column reads Complete when every Session Plan in the row has what BACB asks for. Otherwise a button such as 2 to fix opens the list of Session Plans to fix, each linked, with what it misses:

• Count toward nothing: until fixed, these add no hours, contacts or observation. A Session Plan that has ended without being marked Done is here, with Mark it done, or cancel it if it did not happen.
• Missing a detail BACB asks for: these count, but BACB asks you to record more.

1. Select a Session Plan’s date to open it, or Open in Session Plans to list them all.

2. A Done Session Plan’s fields are locked. Select Review, then Re-open with its type, such as Re-open BACB Supervision. It goes back to Pending and, since it has ended, stays on the list, counting toward nothing, until it is completed again. Re-opening deletes any signatures, so they need signing again.

3. Fill in what it misses, such as Supervision Type or Activity Category under Custom fields on the Details tab. See What a Session Plan needs to count.

4. Complete it again, such as with Complete BACB Supervision. It now counts, and leaves the list of Session Plans to fix.

A banner above the grid sums up the tab’s Session Plans to fix. A Session Plan with no start date is in no month and has no row, so under All months the banner counts it and offers a button to open it.

Trainees and Export CSV

Trainees narrows the report to the people you pick. It offers only trainees the report checks, and shows only when there is more than one to offer. Left empty, the report covers every active person it checks.

Export CSV downloads the view that is open:

• Summary: one line per trainee, as BACB Fieldwork Summary. The file adds Since, Hours to go, More unrestricted needed, This month so far, and each fieldwork type’s independent and supervised hours as the F-FVF records them.
• Monthly breakdown: every row for those trainees, whatever month tab is open, as BACB Fieldwork Report. The file also has the Month and each supervisor’s Qualification and Certification ID, and writes a gap beside its value, such as (short 0:37).

Export before you disable a trainee

The report lists active people only, so a disabled trainee’s months leave it. Export their fieldwork first.

Who can see it

ABA & BACB Reports, with the BACB Fieldwork Report, the BACB Ongoing Supervision Report and BACB Records, shows for people whose type has Pursuing BACB Certification or Qualification. By default only Staff have these fields, so Clients and Guardians/Parents see neither the section nor the dashboard’s BACB shortcuts.

Each of the three shows only the people whose Session Plans you can read in full, and, with a predefined permission set, never refuses to open:

Permission set	Shows
Admin	Everyone
Supervisor	Their Supervisees and themselves
Viewer	Their Viewees and themselves
Supervisee	Themselves

See Users and permissions.